Digital transformation is becoming more important due to advanced technologies that allow companies to optimize their processes and improve the user experience by digitizing many of their processes. The centralized signature, or cloud signature, is an example of this.
In order for the digital signature to be legally valid, it must be previously registered before the Certificate Issuing Authority to verify the identity of the applicant for the certificate. In the same way, for the digital signature to have legal validity, the certificate must be issued by an Accredited Certifying Authority.
Centralised electronic signature offered by Signator, includes electronic certificates used in an organisation so that the certificates operate from a single, controlled, secure repository. Practically speaking, this means that electronic certificates are generated and stored on the server, and can be used from any computer or mobile device. Centralized signature is especially designed for internal company users who require a large number of documents requiring to be signed allows you to sing from any device.
Considering that each employee or official has a “Token” Device to sign digitally “one to one” sets a serious operating error as the devices end up getting lost or are stolen which drags along a negative impact on the daily operation until they are replaced by new devices.
Moreover, not to mention the cost of new devices and their impact on productivity. To solve this problem, there are centralized signature platforms in the market (hardware and software) that are integrated securely.
The private key of their personal or corporate certificate, stored in an HSM (Hardware Security Module) can only be accessed by authorized users. This type of platforms do not have the risk of getting lost, they are easy to manage and they are auditable since they allow the administrator to know who signed, what signed and when it was signed.
Types of centralised signatures
– Qualified certificates are issued by a qualified certification authority. In this case, the signature would be a qualified signature.
– Non-qualified certificates are issued by the electronic signature platform itself. In this case, the electronic signature would be an advanced electronic signature.
Advantages of a centralised signature
– Centralised control of permissions: you can limit the number of certificates to which a user has access, as well as the pages or services they can engage with.
– Monitoring and traceability: key centralisation allows you to monitor time and location, and two-factor authentication. In addition, it offers a record of all operations carried out with electronic certificates in an organisation.
– Revoked, expired or destroyed certificates: handling these issues is the responsibility of the organisation since the certificates are centralised.
Advantages of cloud signature
– Device freedom: users will always have access to electronic certificates regardless of the computer or mobile device they use.
– Fewer losses: you avoid losing certificates since they are not stored on the user’s machine.
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